- ABOUT THE EXPLORER’S PASSAGE
- WHAT TO EXPECT ON A TEP ADVENTURE
- BOOKING WITH TEP
- W Trek
- Salkantay Hidden Valley trek
- Inca Trail to Machu Picchu trek
Yes, you must obtain a permit to hike the Classic Inca Trail to Machu Picchu route. Permits allow the Peruvian government to protect the landmark for its natural and historical significance. Therefore, only 500 individuals are allowed on the Classic Inca Trail tour each day from KM 82. Around 300 of these will be porters, guides and other staff, which leaves room for 200 trekkers that can join the trail per day.
Due to the global popularity of this trek, permits must be purchased before you leave for Peru – sometimes many months before a trip commences, so plan ahead. The Explorer’s Passage can help!
There are several locations along the route that have outhouse-style toilets that are serviced by trail maintenance personnel. However, trekkers often prefer portable toilets that most tour operators bring on the trek and set up during breakfast, lunch and dinner. They also stay accessible throughout the evening.
During the daily trekking segments, there are also places in nature where you will be able to relieve yourself and you may use a urine funnel, if you wish. It is important to note that you are required to carry all solid waste out, because human waste is not permitted to be left along the Inca Trail or its surroundings.
Altitude and its effects can cause challenges for even the fittest traveler, so we strongly recommend you complete a detailed 3- to 5-month training plan before arriving in Peru. Your training plan should include but not be limited to day hikes of at least 8 to 10 miles (13 to 16 kilometers), cardio training, familiarization with multi-day treks and camping, and uphill training on stairs or hills. If you have the opportunity to train at higher altitudes we highly recommend this preparation as well.
Hiking the Inca Trail is moderately difficult, and it is important that hikers take adequate physical preparation. Some sections of the trek are more difficult than others, and involve steep ascents, high altitude, and long days on the trail. Though some may find the distance covered on the trek each day to be challenging, proper physical preparation will allow travelers to enjoy the trek to the fullest.
When trekking along the Classic Inca Trail route, elevation is something to keep in mind. You will be hiking up to nearly 14,000 feet (4,267 meters) in elevation, and on one of the hiking days you could be on the trail for up to 12 hours.
There are several route options to take varying from one to 14 days in duration. Each route caters to different travelers based on preferred length, popularity, and availability of accommodations en route. All four routes are one-way treks.
The Classic Inca Trail Hike is the most popular route to Machu Picchu. Hiking this route can generally take between three and five days. During this route, hikers will travel 26 miles (42 kilometers) in total.
There are a number of trekking routes along the Inca Trail to Machu Picchu. However, the Classic Inca Trail route is a 3- to 5-day hike, and on average, it takes 4 days and 3 nights to reach Machu Picchu.
For those short on time, there is a quicker route to Machu Picchu. This trek starts at KM 104 on the Trail and only takes one day to hike to Machu Picchu.
The Inca Trail to Machu Picchu trek is considered to be one of the greatest adventure experiences on the planet. Thousands of people come from all over the world to explore this ancient site each year. Known as one of the ‘New Seven Wonders of the World’ and officially recognized as a UNESCO World Heritage Site, its striking natural beauty and rich cultural heritage has inspired countless musicians, artists, and photographers.
There are very few places where you have an opportunity to walk through awe inspiring terrain and pass by 500-year-old archeological treasures. It is truly once-in-a-lifetime trek with fascinating views of Peruvian flora and fauna. And at the end of your adventure you are rewarded with a breathtaking view of Machu Picchu.
The Salkantay Trek is suitable for all levels of hiker, though total beginners might need to train before they embark on the journey. Remember that the route can be physically demanding, with days of up to seven hours of hiking at altitudes that go up to over 15,000 feet above sea level.
Layering is key. A thermal base layer combined with a sweat-wicking hiking top is a great idea. On the legs, convertible trekking trousers usually work well. You’ll also need a comfy pair of hiking shoes or boots sturdy enough to withstand long days on the trail, effective waterproof layers, and heavier thermal gear for the evenings, when temperatures can plummet.
The highest altitude you’ll reach on the Salkantay Hidden Valley trek is 15,800 feet (4,800 meters) above sea level. It comes on the second day of the hike at the Cruzjasa Pass, where you’ll also get stunning views of Apu Salkantay mountain.
Yes, everyone on the Salkantay Hidden Valley trek visits the UNESCO site at Machu Picchu. The trail actually joins up with the traditional Inca Trail at Piscacucho. From there, we catch a transfer and a train to Machu Picchu Village ready for a whole morning’s exploration amid the incredible ruins.
The best time of year to do the Salkantay trek is the dry season in Peru. That runs roughly from May to November. The main bonus is that skies are likely to be clear, which means better views of the snow-capped Andes and the ancient Incan ruins throughout.
The Classic Salkantay Route is seen as one of the best alternatives to the Inca Trail, especially for adventurers who prize nature over human history. The path takes you higher and deeper into more remote parts of the Andes. The Salkantay Hidden Valley trek is a variation on the Classic Salkantay Route that’s even more remote.
The Salkantay Hidden Valley trek is considered moderately difficult. It’s a bit more physically demanding than the Classic Inca Trail route but about the same as the Classic Salkantay route. That’s mainly down to one or two long days of trekking and the need to cross passes at over 15,800 feet (4,800 meters) above sea level.
The W Trek is approximately 48-50 miles (77-80 kilometers) long, and you will have to hike 4 days consecutively, hiking up to 16 miles one day. The elevation change is not a huge factor on this trek. We recommend some training in the months prior so the trek you can enjoy the beautiful scenery while trekking.
Along the W Trek there are a few small stores where you can buy snacks. All meals are provided while hiking the W Trek, you will have your meals from the mountain huts.
There are bathrooms on the W Trek. At each mountain hut and campsite bathrooms are available.
The W Trek is located in Torres del Paine National Park, the most famous part of Chilean Patagonia. Torres del Paine National Park is located in the south part of Chile. The Argentina border is just about 12 miles away from the three towers at the closest point. Puerto Natales, Chile is the nearest main town, about a 3 hour bus ride away.
The W Trek can be done with or without a guide. Although, over 95% of our guests hike the W Trek without a guide, as the trail is very well marked.
While you are hiking the W Trek in Chilean Patagonia, be prepared to be wowed by the sheer majesty of your surroundings. The W Trek is most certainly worth it. The trek is relatively low-altitude and takes you through ice fields and soaring peaks!
On the W Trek you will hike approximately 48-50 miles (77-80 kilometers).
There is no technical expertise needed for the W Trek, and you do not have to acclimatize while hiking. The W Trek is well-marked and maintained for a majority of the route. You will be hiking approximately 48-50 miles (77-80 kilometers) throughout the trek, and up to 16 miles in one day. The unpredictable weather may be the biggest challenge while on the W Trek, as it can change from snow to heavy rain to blazing sun in just a matter of hours.
The Explorer’s Passage
300 Witherspoon Street
Princeton, NJ 08542 (United States)
Toll Free Number: (855)-208-6800
More information can be found on our “Contact Us” page.
Welcome to The Explorer’s Passage, a fresh face in the industry and a new, creative approach to adventure travel. By way of introducing ourselves, we thought we’d share the thinking behind our name. We chose it carefully.
First, the Explorer. To explore, by definition, is to travel through an unfamiliar place, with the goal of learning something new. The act of exploration is, in itself, an adventure. We believe that everyone – from history’s greatest adventurers to first-time travelers – is born with the impulse to explore.
Next, the Passage. A passage can be defined as the simple act of moving from one place to another. A route. A journey. It can also be defined as a portion of a book or a speech, something often recited, noteworthy. We like to think of the passage as a combination of the two – a journey born from story.
We are explorers. We are storytellers. Join us as we step back in time and into the boots of the explorers and visionaries who came before us – the men and women whose vision, courage, and dreams left an indelible mark on the people and places we visit.
What does it mean, for TEP to redefine Adventure Travel? It starts with countless hours of research – the process of unearthing The Story behind the adventure. It’s meeting with everyone from anthropologists and park rangers, scientists and historians. It’s walking the aisles of libraries, scouring newspaper archives, watching documentaries. Once we’ve pieced together our storyline, we spend weeks on the road, revisiting the places from which The Story was born. Then it’s meeting with more experts, getting to know the locals, spending hours listening to stories regaled by people with proud ties to the legacy of the land. With our destination chosen, our route prepared and our Story complete, our final task is to weave the remarkable details of The Story into our day-to-day itineraries – so that you, too, can relive a fascinating chapter of history…while fully immersed in what we hope you’ll deem the adventure of a lifetime.
Our far-flung destinations are singularly rich in spectacular scenery and opportunity for adventure. From broad river valleys to soaring snow-capped peaks, we’re humbled to let the landscapes speak for themselves as we roam and revel in some of nature’s greatest accomplishments around the planet.
Incorporated into each itinerary is an adventure activity that best highlights the terrain and story du jour. Whether we’re hiking, canoeing, or horseback riding, you’re sure to find similar traces of excitement that the explorers of centuries-past also experienced long before we arrived in these amazing places.
Each TEP adventure emphasizes the unique cultural aspects, novelties, and beauties of the regions we explore. From sipping wine in Mendoza to making butter tea alongside a Nepalese villager, to sifting gold from the streambeds of the Yukon, our trips introduce you to experiences you won’t find anywhere else.
Impeccable service bookends each TEP adventure from the moment you first speak with one of our Adventure Consultants to the farewell handshake of a local guide. You can expect unparalleled customer service from all TEP staff members, who are each committed to making our name synonymous with excellence.
Please click HERE to learn more about what sets TEP apart.
At TEP, we believe everyone – from renowned adventurers to first-time travelers – is born with an impulse to explore. Our guests vary in age, interests and fitness, but they are all explorers: curious souls, with a passion for the great outdoors. So whether a seasoned globe-trotter or someone just getting your feet wet in the world of adventure travel, The Explorer’s Passage has a trip for you.
TEP guests are typically 21-65 years old.
To participate on a trek that reaches altitudes higher than 8,000 feet in elevation, participants must be 13 years of age or older. To participate on a trek that reaches altitudes higher than 15,000 feet in elevation, participants must be 18 years of age or older.
Furthermore, any participants under the age of 18 at the start of a trip will require an accompanying adult guardian for the duration of the trip, as well as a separate signed waiver form (in addition to our standard Activity Waiver).
Any participants over the age of 65 at the start of a trip will require a licensed medical physician to approve and sign the participant’s required pre-trip Medical Form.
Minimum Age Limits for Specific Adventure Trips with The Explorer’s Passage:
W Trek: 12 years old
Laugavegur Trail: 12 years old
Inca Trail to Machu Picchu: 13 years old
Chilkoot Trail: 15 years old
Kilimanjaro: 18 years old
Everest Base Camp: 18 years old
Finally, please also refer to our Trip Activity Level Index for more information on our trips’ anticipated difficulty levels.
Our adventures are specifically designed to accommodate both solo and group travelers. Trip pricing is based on double occupancy. For travelers who would like their own room and/or tent, each of our itineraries have an additional single supplement charge. If you request a roommate and we are unable to accommodate then you will receive a private room and be charged 50% of the customary single supplement charge (on most trips).
Our planned group adventures are typically limited to 16 people*, however we average 10 guests per adventure. In order to provide each guest with the level of service and personal attention they expect from TEP, we maintain a maximum guest-to-guide ratio of 6 to 1 (one of the lowest in the industry).
Small group sizes not only allow us to provide extra support throughout the trip, but also open the door to more unique and spontaneous experiences. In several of our adventures, we also provide assistant guides, porters, cooks, and other staff to maximize your experience.
Please note that we’re happy to accommodate groups greater than 16 on our Private Travel adventures – if that’s of interest to you, we’ll work together to tailor an adventure suitable to your needs.
*there are certain TEP Adventures where, due to the nature of the trip, we do exceed 16 travelers.
To join an adventure, call us toll-free at (855)-208-6800 or (201)-523-9900, or email us at email@example.com. To reserve a space, an initial deposit is required, which can be placed through the following payment options:
- American Express
- Wire transfer
Space fills up quickly on our trips, as our small-group adventures typically accommodate 9 to 16 guests. For the best selection of itineraries and dates, we recommend reserving a spot well in advance. We’ll do our best to accommodate last-minute reservations, however most guests book at least four to six months before departure. Trips taking place over the winter holiday season or summer periods should usually be booked six to ten months ahead of time. Please note that we will occasionally add additional departure dates for sold-out trips (these dates can usually be found on the trip webpage). Also note that we are happy to plan a custom adventure around your dates and interests – please see our Private Travel page for more information, and don’t hesitate to contact us for details.
Yes – if you prefer to have your travel agent handle your TEP reservation, please have them reach out to us by calling (855)-208-6800 or emailing us at firstname.lastname@example.org. Pricing is the same whether you book directly with TEP or through a travel agent.
At TEP, hand crafting itineraries around a specific region or a particular destination or site(s) is our passion. So if you’re traveling with a group – small or large – and have a dream trip in mind, give us a call or email us – our Adventure Consultants are ready to work with you to transform that dream into reality. To learn more, please call us toll-free at (855)-208-6800.
Our trips are crafted with the intent of providing you with an unforgettable adventure travel experience.
Though each trip varies, the following mainstays are commonly included*:
- Comprehensive pre-departure information package that includes trip details, all applicable forms, a pre-adventure checklist, and packing list
- All lodging (hotels in cities, lodges and/or tented camps in villages, and tented camps when on more remote trails)
- Most meals, as noted in the trip itinerary
- Experienced local trip leaders and city guides
- Additional support guides, porters, and cooks when trekking (as applicable)
- All support vehicles, ground transportation, and/or boats (where applicable)
- Most airport transfers
- Most necessary group/shared equipment, such as tents, canoes, camp equipment, etc. (as applicable)
- Private tours of museums, historic and religious sites, and other select attractions as noted in the trip itinerary
- National Park and other site entry fees
- Local taxes
*To see specific inclusions for each individual trip, please review your detailed itinerary or contact one of our Adventure Consultants.
- Air and land transportation between your home and the destination country(ies)
- Internal airfare within the destination country(ies)
- Airport taxes
- Excess baggage charges
- Pre- and post-trip accommodations
- Optional activities, laundry, and/or spa services
- Personal items
- Insurance of any kind
- Cost of medical immunizations
- Alcoholic beverages
- Gratuities for trip leaders, guides, drivers, and other local staff
All payments should be made in USD.
The Explorer’s Passage provides Travelers with a 1% discount for payments made via a bank wire transfer (the discount only applies to the portion(s) paid via bank wire transfer). Please contact us for more information on this.
The following information is excerpted from our complete Terms and Conditions:
For most trips, a deposit of $650 USD per traveler is due at the time of booking a trip.*
For ship-based expeditions and certain destinations, the initial deposit amounts may vary. We will specify the exact amount in our pre-registration emails to you.
All deposits are a non-refundable administrative fee (“Administrative Fee”). TEP’s administration costs in planning your trip are not refundable because of the work and expense required in planning, booking services, and organizing your trip from the moment your trip is booked.
For the W Trek: a deposit of either $650 USD per traveler or 20% of the total trip cost (whichever is greater) is required at registration.
Trip Payment Plan Options:
When booking a trip with TEP, each individual traveler or group will have the option of choosing one of the following payment plans*:
Payment Option 1: pay in full at time of booking for a 5% discount off the total trip price. This option is not applicable if your trip start date is less than 95 days from your registration date.
Payment Option 2: standard payment schedule: the trip’s initial deposit is due at the time of booking, an additional installment of 20% of the total trip cost is due 120 days prior to the trip start date, and the remaining balance is due no later than 95 days prior to the trip start date.
Payment Option 3: custom installments plan: this plan incorporates Option 2 above, but also allows you to make custom payments after the initial deposit payment has been made and before the payment required 120 days prior to the trip start date. As part of this third option, you will use a custom payment link (provided during the trip registration process) to make payments in custom amounts via credit card. The remaining balance will always be due no later than 95 days prior to the trip start date.
*Please note: the above payment plan options do not apply if you are registering for a trip where the start date is less than 95 days from the registration date. If that is the case, then the full trip payment amount is due at the time of booking. Furthermore, certain trips and destinations may require augmentations to the payment plans specified above. These augmented payment timelines and amounts will be reflected in your invoice and will be communicated to you by an Adventure Consultant. These augmentations are due to the service level agreements we have with our various suppliers in certain travel destinations.
More details on Payment Terms and Schedules can be found in our complete Terms and Conditions.
The comprehensive pre-departure information package typically includes the following:
- Detailed itinerary
- Travel insurance information
- Waiver and medical forms
- Clothing and equipment packing list
- Pre-trip checklist
- Additional hotel night options
We will make a strong effort to maintain price. As per industry norms, the trip price is subject to increase based on unforeseeable changes beyond our control. The changes may be contingent upon fluctuations in currency value, taxes, fuel surcharges, security costs, or unavoidable charges imposed by our activity providers. If our costs change dramatically, travelers will only be charged up to $100 USD for the increase.
If you ever have questions about your trip pricing, please do not hesitate to contact one of our Adventure Consultants for details.
More information on this can be found in our complete Terms and Conditions.
Have fun, make friends, and experience the trip of a lifetime without worrying about unexpected events: this is your main focus while traveling with TEP. However, events outside of both TEP’s and your control might occur, so we highly recommend you purchase travel insurance from a third-party service provider of your choice. For our trips, we require a policy with a minimum of $200,000 USD in emergency evacuation/repatriation coverage and a minimum of $100,000 USD in medical protection coverage.
In addition, we also highly recommend that you consider securing “Cancel for Any Reason” coverage, which typically must be obtained soon after your first deposit is paid for your travels. While not required by The Explorer’s Passage to travel, “Cancel for Any Reason” protection typically allows a policy holder to have additional coverages in the case of unforeseen events.
To learn more about travel insurance, please visit this page or call one of our Adventure Consultants at (855)-208-6800. Please note that we do not endorse any insurance coverage providers; the information on our site is for informational purposes only. You must consult the insurer for coverage information.
If air travel is necessary during an adventure, then internal air transfers are sometimes already included in your trip price (please refer to your specific trip itinerary for more details). Please note that these airlines vary in degrees of risk, and many carriers have an unknown safety and maintenance record. We are not liable for airline safety, cancellations, service, risk, delays, etc., or incidents that may result in injury or death.
The Explorer’s Passage, its affiliates, officers, members, agents, successors, and assigns (collectively “The Explorer’s Passage”) does not own or operate any entity which is to, or does provide goods or services for your trip, including but not limited to hotels, airlines, transportation, guide service, activity providers, ground operation, food service providers, etc. All such entities and persons are independent contractors. As a result, The Explorer’s Passage is not liable for any negligent or intentional act or failure to act of any such person or entity. All trip services are subject to the terms and conditions specified by the supplier of such services and to the laws of the countries in which the services are supplied. The passage contract (Conditions of Carriage), when issued by the airlines concerned, shall constitute the sole contract between such airlines and you the Traveler.
For more information, please review our complete Terms and Conditions.
Travel visas may be required to enter your trip destination country and are not included in the cost of your trip. If a visa is not attainable upon arrival at your destination airport, this process can take up to 90 days or more, so please be sure to research visa requirements immediately upon trip reservation.
You can learn more about passport and visa requirements here, or call one of our Adventure Consultants at (855)-208-6800.
You are responsible for ensuring that all necessary travel documents are valid and effective and in your possession for the duration of your entire trip. Visas, permits, immunization certificates, international driving licenses, and other documents may be required. You assume complete and full responsibility for checking and verifying any and all passport, visa, immunization, or other entry requirements and required documentation. You are also solely responsible for any adverse consequences (including additional costs and fees) resulting from missing, incomplete, or defective documentation. While we may provide information or advice on matters such as visas, immunizations, climate, clothing, baggage, and special equipment in good faith as a courtesy to you, we are not responsible for any errors or omissions as to the information provided.
For more details, please review our complete Terms and Conditions.
The following information is excerpted from our complete Terms and Conditions.
Cancellation Policy When You the Traveler Cancels
Cancellations must be sent to us in writing via mail, fax, or e-mail. Cancellations will be effective based on the date of postmark or the date we receive your email/fax, and confirmation of receipt MUST be received from TEP. If you must cancel your reservation, a cancellation fee will be assessed according to the policy outlined below. Exceptions to our cancellation policy cannot be made for any reason, including but not limited to weather, terrorism, civil unrest, your personal desire to travel or not, governmental/travel warnings or advisories, including but not limited U.S. State Department or World Health Organization warnings, personal, or family or medical emergencies.
There is no refund for arriving late or leaving a trip early for any reason, including for quarantine or travel delays outside of TEP’s control. Each TEP trip departs on the scheduled date, contingent upon conditions and other factors. It is recommended that Travelers arrive in the host city at least one day in advance so as not to miss a trip departure.
Single Supplement, internal air charges, permits, and all other line items included in your invoice are considered part of the total trip cost and are subject to cancellation fees. In addition, any fees charged by airlines or third-party service providers as a result of your cancellation will be billed to you. Percentage charges are calculated based on total trip cost. Due to this, we highly recommend that you purchase travel insurance from a third-party service provider of your choice. We also highly recommend that you consider securing “cancel for any reason” coverage, which must be obtained soon after your first deposit is paid for your travels. You will need to check with your individual insurance provider to determine their required registration period for this type of coverage. This coverage is in addition to the $200,000 minimum in Emergency Evacuation/Medical Protection which all Travelers are required to have to participate on our trips. See the “Travel Insurance” section later in this Agreement.
Standard Cancellation Fees for Trips:
Number of Days Prior to Your Trip
- 95+ days prior to departure: Non-refundable cancellation administrative fee of $650 USD per traveler is due.
- 61–95 days prior to departure: 60% of total trip cost is non-refundable.
- 60 days or less to departure: 100% of total trip cost. No refund.
- At or after trip departure: 100% of total trip cost. No refund.
Transfer of Monies Paid to Another Traveler
If a Traveler cancels their trip, The Explorer’s Passage permits them to transfer the trip credit equal to the monies paid to another Traveler.
For each Traveler, there is a one-time limit on transferring of trip credit. This means that once monies are transferred, those monies cannot be transferred again by the receiving Traveler to another Traveler.
It is important to note that this credit is only transferable to another Traveler who is equally qualified and prepared for the trip that the transferring Traveler had paid monies for. This determination would be per the discretion of The Explorer’s Passage.
The following information is excerpted from our complete Terms and Conditions:
Cancellations, Changes, or Substitutions By Us and Flexibility
Our goal is to provide you with an unforgettable adventure. We take a lot of pride in our itineraries, as we have invested an enormous amount of time and energy into creating and organizing them. Sometimes, however, due to unexpected circumstances trips don’t always go according to the original plan. For this reason, TEP reserves the right to cancel, alter, modify, postpone or reschedule any Trip without prior notice and at any time for any reason, including but not limited to the safety and/or comfort of Travelers and for circumstances of Force Majeure (see information below in section titled “Additional Information regarding Force Majeure”).
We also reserve the right to re-book itineraries if the minimum number of Participants is not met. TEP shall not be deemed to be in breach of these terms and conditions or otherwise be liable to you, by reason of delay in performance, or by non-performance, of any of its obligations hereunder as a result of any actions that it takes or does not take under this section and under this Agreement. Further, we will not be responsible for cancellation penalties incurred on other travel arrangements made directly by the Traveler, non-refundable or otherwise.
You acknowledge that the amenities, accommodations, transportation, route, schedule, and itinerary may change without prior notice due to local circumstances or events, which may include mechanical breakdown, flight cancellations, illness, strikes, political disputes, weather, border crossing problems, and other factors. If, prior to departure, we make a significant change because of a problem with a supplier (e.g., bankruptcy), we will, as soon as reasonably possible, notify you of available alternatives.
For all trips, TEP reserves the right to substitute a headline guide, explorer, conservationist, speaker, or other notable figure with another replacement individual in the event of unforeseen circumstances or circumstances outside of our control. We cannot depart from our cancellation policy if a substitution is required, given our financial and other commitments to our independent suppliers which are made far in advance of the trip departure date. For this reason, we encourage you to purchase travel insurance that permits you to cancel for any reason. While we hope that you would still participate on the trip in the event of a substitution, such travel insurance could help protect you financially in situations where you wish to cancel because of a substitution and are subject to TEP’s cancellation policy.
Any changes that we make may require a supplemental payment from you. We will advise you in the event such a payment is required.
If we cancel any Trip, whether before or after departure, for reasons that are completely within our control, we will give you one or more of the following options: receive a refund of payments that you have made to TEP less any unrecoverable costs, including but not limited to non-refundable deposits advanced to Suppliers; transfer to a comparable replacement trip; or receive a trip credit that reflects the amounts paid to TEP.
If you have a physical condition, illness/sickness, dietary restrictions, or other conditions (pre-existing medical) that will require special attention during the Trip, you must inform us in writing when the booking is made. We may require a medical certificate whereby your physician approves your participation in the Trip. We reserve the right in our sole discretion to accept, decline, or remove anyone from a Trip (at departure or during the Trip) who we judge to be incapable of meeting the Trip’s physical demands, for their own safety.
Upon booking, you will receive a Medical Form to be completed and returned to us. Please provide us with accurate and comprehensive medical information history as well as any special dietary needs.
If you are required to have physician approval to participate on one of our adventures and your doctor does not approve the Medical Form, normal cancellation fees apply. Avoid this by requesting a form prior to making your reservation so your doctor can pre-approve your status.
Please note that once the trip has begun, hospital facilities for serious problems are often unavailable and evacuation can be prolonged, difficult, and expensive. TEP assumes no liability regarding provision of medical care.
More details can be found in our complete Terms and Conditions.
Photographs and/or video might be taken of you during a TEP adventure. By participating in a Trip, you agree that TEP may use, re-use and reproduce any images, photographs or videos that you send to us, or that are taken by our guides, or that are taken by a member of our media team, and/or other Travelers of you individually or in a group, in any medium, including but not limited to print, electronic media, or Internet, free of charge and without your right to inspection or compensation, for promoting and publicizing our travel products and services worldwide and/or for TEP entering into licensing and/or commercial sale of media with and to third-party organizations. If you do not want us to use any images of you that are taken by us or other Travelers during the Trip, you must inform us or your Trip leader in writing before the start of the Trip.
The TEP website contains the most detailed, up-to-date information on each of our adventures. We continually post new adventures, additional trip dates, and other details that may not be found in our printed brochure. We welcome you to explore our site, and visit the Chronicles blog for more updates and fresh content!
Great question. As a TEP guest, you have a responsibility to TEP and especially to your fellow travelers. First, you’re responsible for selecting a trip that fits both your interests and your abilities. Second, we ask that all guests please study the details and implied conditions of the itinerary so as to arrive properly prepared for an amazing shared experience.
Trip participants are responsible for respecting the authority and following the directions of the Trip Leader and/or tour guides during the Trip. We may exclude you from participating in any part or all of the Trip, if in our sole discretion, your condition or behavior renders you unfit for the Trip or unfit for continuation once the Trip has begun. Unfitness may include, but is not limited to, any behavior or circumstances that regardless of its cause is inappropriate or offensive or interferes with the delivery of Trip services, or may constitute a hazard or an embarrassment. In such case, our liability shall be strictly limited to a refund of the recoverable cost, if any, of any unused portion of the Trip. Further, we will not be liable for any other loss or fees that may arise as a result of this decision.
More information can be found in our complete Terms and Conditions.
Our trips are generally catered to individuals looking for an outdoor challenge, which requires a certain level of physical conditioning prior to travel. To accommodate differing fitness levels, a variety of itineraries are available for each destination. Please study the activity ratings and detailed descriptions that accompany each itinerary to determine the right trip for you.
You will most certainly enjoy your trip more if you are in good physical shape and are properly prepared for the activities. Consult with a fitness professional regarding your preparation for the trip, and remember to check with your doctor before undertaking any new fitness program.
The following additional information is excerpted from our complete Terms and Conditions:
Our Trips are active in nature. We market ourselves as different from other tour operators, largely based on our physical adventures and hands-on approach to exploring both urban and remote areas.
By signing up for this Trip, you are familiar with the requirements and agree to have made a realistic assessment of your health and find yourself capable of performing the activities described in the itinerary, not limited to walking/trekking for hours at a stretch, climbing stairs, navigating uneven terrain indoors and outdoors, riding animals, engaging in watersports, and are generally physically fit.
We regretfully cannot allow anyone unable to meet these physical requirements on the Trip. No refund will be made for those unable to carry out the activities described in our itineraries. If you are unsure about your fitness level, we urge you to obtain the advice of your doctor.
We operate under a strict smoke-free policy in vehicles.
Given the remote nature and varied, rugged terrain featured on most TEP Trips, most of our Trips are not wheelchair accessible at this time.
Then by all means, be our guest! If you do wish to arrive early or extend your stay, we would be happy to work with you in making additional accommodation arrangements. This is subject to availability and would be added to the itinerary cost. Through our Private Travel options we can craft you the perfect pre- or post-adventure itinerary.
Please contact one of our Adventure Consultants to learn more about your options.
At TEP, our goal is to provide you with an extraordinary travel experience. Regarding personal gear, please refer to the detailed clothing and equipment checklist found in the Pre-Departure Information Package you’ll receive upon booking. As always, if you have further questions, please contact one of our Adventure Consultants for helpful packing tips and advice.
Yes. If you desire to travel light, we’re happy to arrange rental equipment, such as packs, sleeping bags, and trekking poles at an additional charge. In some locations, you can also choose to purchase activity items upon arrival. Please contact one of our Adventure Consultants to learn more about these options.
All items of value, including jewelry, electronics, sentimental trinkets, etc., should be left at home, unless they’re absolutely necessary for the trip. Hotel safes, storage rooms, and TEP transportation vehicles do not guarantee their safety. Please note that neither hotels nor TEP are responsible for lost or stolen items. Cell phones (if you bring one) and passports should be kept with you at all times.
Whether hiking a tricky trail below the highest mountains in the world or canoeing the mighty Yukon River, we strive to make you as comfortable as possible. From portaging equipment, to setting up tents, to preparing meals, we provide the support you need so you can relax and simply enjoy the activities at hand.
We maintain a guest-to-guide ratio of six to one (one of the lowest in the industry) but make adjustments at times where it is fitting. For example, on our challenging Chilkoot Trail hike, you can expect a guest-to-guide ratio of three to one. In most remote destinations, we also have assistant guides, porters, and cooks to help us along the way.
There are some guests who prefer to help guides and support staff with some of the more laborious activities. We leave that option up to you.
It is our goal on each of our adventures to keep our guests well fed, and to introduce them to the exotic flavors found in the destinations we visit. Get a taste below of how we split our food experiences into three categories:
1) On-the-Trail: healthy and local authentic cuisine that provides our guests with the necessary energy for the day’s activities is our focus. Roasted salmon or fresh apple pie over an open fire are just two examples of the elaborate attention to detail our guides and cooks display while ensuring guests are adequately fed and their palate blissfully satisfied.
2) Intimate Dining Establishments: big cities offer the advantage of providing an array of cuisine that best represents the local culture. From a traditional Argentine feast at a vineyard in Mendoza to a spirited dinner sampling Nepalese fare while live dancers and music animate the room, we’ve got the pulse on the finest establishments in each of the destinations we visit.
3) Off-the-Beaten-Path: instead of selecting the “fanciest” restaurants, our guides pride themselves on finding the hidden gems – the untouristed places they’ve discovered over the last 20 years of exploring not only the dusty trails but also the culinary delights of the region. Guests often share tables with the locals at these unique and memorable establishments.
*Note that we are happy to accommodate any special dietary requests (e.g., vegetarian) you may have, but ask that we are informed of these restrictions before signing up for a trip.
*Also please note that while most food on TEP adventures is included in the trip price, we provide a window for spontaneity and exclude some meals to allow guests to explore on their own at various points.
When you travel with us, you’ll wake up well rested and refreshed after a good nights’ sleep in the best quarters each region has to offer. See our three lodging categories below:
Category 1 – Cities – Hotels
In the city, we seek out exquisite artisan boutique hotels but opt for four- or five-stars when the novelty isn’t available. Room quality, an intimate feel, and easy location are top of our list when it comes to selecting accommodations, which vary from city to city and trip by trip, as there are certain destinations where comfortable yet lower-rated establishments are the only option.
Category 2 – Remote Locations – Lodges
Finding lodging in remote locations can be a challenge and usually presents us with only one or two alternatives. We choose the best option available. While these lodges may not be luxurious, they are perfectly clean and comfortable and offer what you’ll appreciate most after a day on the trail: a hot shower and authentic local ambiance.
Category 3 – Remote Locations – Tented Camps
We offer two types of tented camps: Moving Villages and Campsite Tents.
Moving Villages are exactly as they sound: camps that move with you as you go. Full adventure teams support these impressive temporary accommodations and can consist of up to 30 porters, cooks, guides, and animal support for a 16-person trip. Dining tables, fresh food, beverages, your extra bags, and roomy, two-person tents will await your arrival. Other luxuries, such as shower and toilet tents, accompany on most remote adventures when local law permits.
Where porter support is not allowed due to park and government restrictions, we incorporate additional guides to provide extra hands in Campsite Tent duties without compromising the level of service you expect on a TEP adventure. On these adventures, we often stay at park-regulated campsites, which typically have bathroom facilities and other amenities.
Further details of your accommodations are listed on your trip itinerary.
Yes. Bad weather, road or trail conditions, river levels, transportation delays, government intervention, sickness, or other contingencies over which TEP has no control are possible. For more details and information on trip delays and related subjects including Force Majeure, please review our complete Terms and Conditions.
The goal for each adventure is for you to experience every activity on the itinerary to its fullest potential. However, weather, internal flight delays, and the remote nature of our adventures may require us to exclude certain site visits to ensure we stick to the time schedule. That being said, we like to allow for spontaneity – if the group decides it would rather spend more time on a particular activity, or if we come across something unexpected but of interest, we will adjust our schedule to accommodate. Know that our goal is to treat you to the best possible travel experience – and that we appreciate your flexibility.
Please note that no refund will be given for the unused portion of any trip. This can include but is not limited to unused hotel rooms, skipped meals, sightseeing trips, or adventure activities.
More information can be found in our complete Terms and Conditions.
A TEP guide does more than just lead the group on a trail; he or she ensures every detail is attended to so that the trip runs flawlessly. Our guides can wear many hats while on an adventure: from cook to equipment manager to safety instructor to storyteller. While tipping is not obligatory and the decision is entirely at your discretion, our guides and local staff gratefully accept your generous tokens of appreciation at the conclusion of an activity or trip.
Because tipping amounts vary by type of recipient (guide, porter, driver, etc.) as well as by trip or country, we always share trip-specific guidance on tipping with you in the pre-trip emails and/or the trip itinerary.